While ASR does not meet the criteria that would require it to comply with The Privacy Act the organisation chooses to opt into the Privacy Act.
The purpose of this policy is to be transparent about the way in which ASR will handle personal information held or used by the organisation.
ASR is committed to providing quality services and this policy outlines our ongoing obligations in respect of how we manage Personal Information.
ASR has adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988. These principles govern the way in which we collect, use, disclose, store, secure and dispose of Personal Information.
4.2 Personal Information its collection
Personal Information is information that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.
This Personal Information is obtained in many ways including, correspondence, by telephone and facsimile, by email, via our website www.seabirdrescue.org.au, and from third parties. We don’t guarantee website links or policy of authorised third parties.
We collect Personal Information for the primary purpose of providing our services to you, providing information to our members, supporters and marketing. We may also use Personal Information for secondary purposes closely related to the primary purpose, in circumstances where such use or disclosure would be reasonably expected. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where
possible, explain to you why we are collecting the information and how we plan to use it.
4.3 Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
• For the primary purpose for which it was obtained
• For a secondary purpose that is directly related to the primary purpose
• With your consent; or where required or authorised by law.
4.4 Third Parties
Where reasonable and practicable to do so, we will collect your Personal
Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
4.5 Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances
including the following:
• Third parties where you consent to the use or disclosure; and
• Where required or authorised by law.
4.6 Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it
from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for
which it was obtained, we will take reasonable steps to destroy or
permanently de-identify your Personal Information.
4.7 Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
ASR will not charge any fee for your access request, but may charge an
administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
4.8 Accuracy of personal information
It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
4.9 Policy Updates
This Policy may change from time to time and is available on our website.
Australian Seabird Rescue Inc
264 North Creek Rd
Ballina NSW 2478